Bylaws of the Hoover High School Military History Club
The name of the club shall be Hoover High School Military History Club. It is a student club organized and operated exclusively for educational and preservation purposes.
The objectives of the club are:
a. Preserving the military history, heritage and legacy of the United States Armed Forces (Army, Marine Corps, Navy, Air Force, Space Force, & Coast Guard).
b. Enriching future leaders (students) with significant lessons throughout military history.
c. Developing relevant activities and programs, including educating the American public in the history of the United States Armed Forces and foreign militaries.
The emblem of the club is composed of an artilleryman with an eagle, laurel leaves. Most of the symbols were colored with purple.
a. The artilleryman represents the military.
b. The eagle represents the freedom and strength of the United States of America.
c. The laurel leaves represents the victory and success of the Romans and the Greeks.
d. Purple Color represents the Herbert Hoover High School.
Membership may be held by any students from Herbert Hoover High School who support the club’s objectives upon filing of an application. No student shall be denied membership on account of discrimination or limitation based upon race, gender, gender identity, pregnancy, national origin, political affiliation, religion, ethnicity, physical or mental disability, citizenship status, and/or sexual orientation.
Section 1. The board of officers shall consist of a President, Vice-President, Secretary, Treasurer, Webmaster, Communications Officer, and Sergeant at Arms. These officers shall perform the duties prescribed by these bylaws and in accordance with established club policies.
Section 2. The club's elected officers are chosen by the general membership for a term of one year.
Nominations and Elections
Section 1. Election of officers takes place over a one year cycle and at the end of the school year.
Section 2. Officers shall be elected at a formal meeting before the end of the school year. They will take office after the turnover ceremony.
Section 3. Only individuals who are members in good standing shall be eligible for office.
Section 4. Vacancies in office shall be handled as follows:
a. In the event of death, resignation, or incapacitation of the President, the Vice President shall become the president for the unexpired portion of the term.
b. When a vacancy occurs in offices other than that of president, the Board will elect a successor who shall hold office for the unexpired term.
Section 5. No elected officer shall hold the same office for more than two (2) consecutive terms.
Section 6. An elected officer may be removed from office for cause if either two-thirds of the elected officers express no confidence in his/her performance of duties. In either case, a special election to fill the vacancy must be held within 30 days.
Duties of Officers and Advisor
Section 1. The club Advisor shall:
a. Act as an advisor to the president and other officers of the club.
b. attend and supervise meetings of the officers.
c. interfere with the officer's decision making when needed.
The Club Advisor is a teacher from Hoover High School who supports and sponsored the club.
Section 1. The President shall be the principal officer of the Club and shall:
a. Preside at every meeting.
b. Engage the Club membership in selecting and implementing at least one service project per school year.
c. Establish a calendar of meeting dates for the membership.
d. Responsible for researching and selecting activities for the club. Example activities include enrichment field trips, extension learning opportunities, social events, and competitions.
Section 2. The First Vice-President shall:
a. Serve in such capacities as assigned by the President.
b. Perform the duties of the President in the absence of the President.
c. Become president for the unexpired term in case of death, resignation, or incapacity of the President.
d. Serve in such capacities as assigned by the president.
e. Responsible for researching and selecting activities for the club Example activities include enrichment field trips, extension learning opportunities, social events, and competitions.
Section 3. The Secretary shall:
a. Record and publish accurate minutes of the proceedings of the Board, the annual meeting, and special meetings. These minutes should be made available to members upon request.
b. Conduct the correspondence of the club.
c. Maintain a current list of the names and addresses of members by chapter, and promptly inform the newsletter editor of new members and changes in address of current members.
d. Maintain active files, records and correspondence of the club and its officers.
Section 4. The Treasurer shall:
a. Have charge of all monies of the club and shall report thereon at every meetings.
b. Collect all dues (if applicable) from members when needed.
c. Shall inform Secretary of all new and non-renewing members.
d. Deliver to the successor at the expiration of term of office and upon satisfactory completion of the annual audit, all books, records, and papers, obtaining receipt therefore.
Section 7. The Communications Officer shall:
a. Conduct and direct such activities as are appropriate to increase public awareness of the history of various United States Military units and their contributions to the United States, the objectives, activities and accomplishments of the club.
b. Either publish a newsletter containing information of both current and historical interest on the United States Armed Forces and the club or, in consultation with the president, designate a Newsletter Editor to publish the newsletter and maintain its address list.
c. Maintains all social media sites of the club.
Section 8. The Webmaster shall:
a. Maintains the club website
b. Update the site with upcoming events, highlights of past events, and any other pertinent public information for club members.
c. Collaborate with the Communications Officer to maintain an active social media presence.
There will be a face-to-face meetings every Tuesday held and directed by the Club President and the advisor. Due to the Coronavirus Pandemic, another meeting will be held virtually via Zoom every Thursday to compensate short face-to-face meetings. (To be changed when the Pandemic is over)*
These Bylaws may be amended by a simple majority during a meeting.
The proposed amendments will be presented and voted by members in good standing.
Members in good standing, absent from the annual conference, may submit his/her proxy vote within 10 days via email following the presentation of the proposed amendment(s), to the Secretary.
Approved on October 17, 2021.